Expense management made simple and affordable

Track expenses, automate approvals, and stay audit‑ready — without the enterprise bloat.

Download on the App Store

Get it on Google Play

Built by, for, and with small businesses

By small business owners

We run a small business too, so we understand the realities of cash flow, receipts, approvals, and audits. ExpenseLab is designed to be practical, fast, and affordable.

For time‑strapped teams

Speedy receipt capture, clear approvals, and budget guardrails that prevent surprises. Less clicking; more getting work done.

With your input

Our roadmap is shaped by feedback from owners, admins, and employees. Send ideas to support@expenselabapp.com.

Two simple flows. Zero enterprise bloat.

From a crumpled receipt to a paid client invoice, ExpenseLab keeps both sides of small‑business money moving — without a six‑figure software budget.

Expense flow

Step 1

Capture

Snap a receipt from your phone — no scanner required.

Step 2

Auto‑fill

OCR reads the merchant, amount, and date for you.

Step 3

Approve

Managers review and approve right from their phone.

Step 4

Reimburse

Batch approved expenses and mark them paid.

Invoice flow

Step 1

Create

Add line items, tax, and your logo in seconds.

Step 2

Send

Share a polished PDF straight to your client.

Step 3

Track

See overdue, partially paid, and paid at a glance.

Step 4

Get paid

Record payments and watch your cash flow clear up.

Product screenshots

ExpenseLab notifications screen showing a new expense ready for review

ExpenseLab company reports with expenses-by-user and spend-by-user charts

ExpenseLab sign-in screen for small business teams

ExpenseLab expense list showing open, approved, and reimbursed expenses

ExpenseLab expense category and vendor management screen

ExpenseLab expense policy and auto-approval rule settings

ExpenseLab company report filters by user, status, and date range

ExpenseLab reimbursement overview for approved employee expenses

Plans

Free

For trying things out

Get started with the essentials.

Receipt capture & categorization
Mileage & basic approvals
Client invoicing (up to 10/mo)
Bulk expense import (CSV)
Export to CSV

Great for growing teams

Approve faster with better controls.

Advanced approval workflows (single‑level)
Budget controls & company reporting
Client invoicing (up to 500/mo)

Professional

For advanced operations

Automation and deeper insights.

Multi‑level approvers (including level 2)
Smart receipt OCR & vendor rules
Client invoicing (up to 1,000/mo) with payment tracking
Advanced analytics & exports
Priority support

Feature availability may vary by platform.